ERP Implementation Services in the United Kingdom

Big0 delivers comprehensive ERP (Enterprise Resource Planning) implementation services across the UK, helping organizations streamline operations, improve financial control, and achieve regulatory compliance through SAP, Oracle, Microsoft Dynamics 365, and other enterprise systems. With ERP consulting teams in London, Manchester, Birmingham, and Edinburgh, we serve businesses throughout England, Scotland, Wales, and Northern Ireland.

Our UK ERP practice combines deep technical expertise with specialized knowledge of British business requirements including UK GAAP accounting standards, VAT and Making Tax Digital compliance, PAYE and auto-enrolment pensions, Companies House reporting, and industry-specific regulations governing UK enterprises.

Why UK Businesses Choose Big0 for ERP Implementation

Enterprise resource planning systems are the backbone of modern UK businesses, integrating finance, operations, supply chain, manufacturing, human resources, and customer management into unified platforms. However, ERP implementations are complex, expensive, and risk-prone—70% fail to achieve objectives, with British companies losing millions through poorly executed projects.

UK Accounting & Tax Compliance British ERP systems must handle UK-specific accounting requirements: UK Generally Accepted Accounting Practice (GAAP), Financial Reporting Standard 102 (FRS 102), Companies Act requirements, VAT accounting (complex rates and rules), Making Tax Digital (MTD) for VAT and Corporation Tax, PAYE and payroll taxes, auto-enrolment pensions, and Companies House annual accounts filing. We configure ERPs for complete UK compliance, avoiding HMRC penalties and accounting errors.

Making Tax Digital Integration HMRC's Making Tax Digital initiative requires digital record-keeping and electronic submission of VAT returns (mandatory since April 2022) with Corporation Tax MTD coming 2026. We implement MTD-compliant ERP configurations, integrate with HMRC APIs, ensure digital links throughout accounting processes, and prepare organizations for expanding MTD requirements.

UK Payroll & HR Compliance UK payroll is complex: PAYE (Pay As You Earn) income tax, National Insurance (employee and employer), pension auto-enrolment, student loan deductions, statutory payments (maternity, paternity, sick pay), and Real Time Information (RTI) reporting to HMRC. We implement comprehensive payroll solutions meeting UK legal requirements and integrating with pension schemes.

Industry-Specific UK Requirements Different industries face unique ERP needs: manufacturing (margin schemes, VAT reverse charge for construction), retail (retail accounting method for VAT), financial services (FCA reporting), NHS suppliers (NHS procurement frameworks), and public sector (government accounting standards).

Comprehensive ERP Implementation Services in the UK

SAP Implementation & Support

SAP S/4HANA Implementation Next-generation SAP ERP deployments for UK enterprises requiring real-time analytics, simplified data models, and modern user experience. We implement SAP S/4HANA Cloud or on-premises, tailored to UK business requirements with localized financial accounting, VAT, PAYE, and statutory reporting.

SAP Business One for UK SMEs Cost-effective SAP solution for growing UK businesses (10-250 employees). Complete ERP functionality—financials, sales, purchasing, inventory, manufacturing—configured for UK accounting standards, VAT, and business practices at SME-appropriate pricing.

SAP Financial Accounting (FI) UK-specific financial accounting configuration including chart of accounts aligned with UK GAAP, VAT posting and reporting, bank reconciliation, payment processing (BACS, Faster Payments, CHAPS), and integration with UK banking systems.

SAP Controlling (CO) Cost center accounting, internal orders, profitability analysis, and management reporting enabling UK businesses to understand true costs, optimize pricing, and improve margins.

SAP Materials Management (MM) Procurement, inventory management, warehouse management configured for UK operations including supplier management, purchase order processing, goods receipt, invoice verification, and integration with UK logistics providers.

SAP Production Planning (PP) Manufacturing planning and execution for UK factories: demand planning, MRP, production orders, capacity planning, shop floor control, and integration with machinery and warehouse systems.

SAP Human Capital Management (HCM) UK payroll (PAYE, National Insurance, pensions), HR administration, time management, organizational management, and talent management for British workforce needs.

Oracle ERP Cloud & E-Business Suite

Oracle Cloud ERP Implementation Cloud-native ERP providing financials, procurement, project management, and analytics. We implement Oracle Cloud ERP with UK localization including financial reporting (FRS 102, Companies Act), VAT compliance, UK payroll, and banking integration.

Oracle E-Business Suite (EBS) Comprehensive on-premises ERP suite for UK enterprises with complex requirements. We implement Oracle Financials, Supply Chain Management, Manufacturing, HR/Payroll, and Projects configured for UK business operations.

Oracle Financials UK Setup General Ledger aligned with UK GAAP, Accounts Payable and Receivable, Cash Management with UK bank integration (BACS, Direct Debit), Fixed Assets meeting UK capital allowances rules, and VAT accounting.

Oracle Procurement & Supply Chain Procurement (iProcurement, Purchasing), Inventory Management, Order Management, and Warehouse Management optimized for UK supply chains, supplier networks, and logistics providers.

Oracle Manufacturing Discrete manufacturing, process manufacturing, and mixed-mode production for UK manufacturers. Planning (ASCP), execution (WIP), quality management, and shop floor control supporting British manufacturing excellence.

Oracle HCM Cloud Human resources, payroll (UK PAYE), talent management, and workforce analytics. Integration with UK pension schemes, HMRC RTI, and compliance with UK employment law.

Microsoft Dynamics 365 Implementation

Dynamics 365 Finance & Operations Unified finance and operations platform for UK mid-market and enterprise. We implement financial management with UK localization (GAAP, VAT, MTD), supply chain management, manufacturing, warehouse management, and retail.

Dynamics 365 Business Central Modern cloud ERP for UK SMEs (5-250 users) replacing Dynamics NAV. Complete business management including financials (UK GAAP, VAT, MTD), sales, purchasing, inventory, projects, and manufacturing with rapid deployment (3-6 months).

UK Financial Management Chart of accounts and financial reporting aligned with UK standards, VAT configuration (standard, reduced, zero rates, reverse charge), MTD for VAT integration, bank feeds (Open Banking, Yodlee), payment processing (BACS), and management accounts.

Supply Chain & Operations Sales order management, purchasing, inventory management (serial numbers, lot tracking, warehouse locations), warehouse management, and integration with UK shipping carriers (Royal Mail, DPD, UPS).

Manufacturing Capabilities Production planning, shop floor management, capacity planning, BOMs (bills of material), routing, and quality management for UK discrete and process manufacturers.

UK Payroll Integration Integration with UK payroll solutions (IRIS, Sage Payroll, MHR iTrent) or implementation of Dynamics 365 HR with UK payroll extension handling PAYE, National Insurance, and pension auto-enrolment.

Industry-Specific ERP Solutions

Manufacturing ERP Specialized ERP for UK manufacturers including discrete manufacturing (machinery, electronics, automotive), process manufacturing (food, chemicals, pharmaceuticals), and engineer-to-order (bespoke manufacturing). Features include production planning, shop floor control, quality management, and integration with manufacturing execution systems (MES).

Distribution & Wholesale ERP ERP for UK distributors and wholesalers: multi-warehouse inventory, demand forecasting, purchase optimization, sales order processing, customer portals (B2B e-commerce), and integration with warehouse management systems (WMS).

Retail ERP Retail-specific functionality including point of sale (EPOS) integration, merchandising, allocation and replenishment, retail accounting (retail method for VAT), omnichannel (stores, e-commerce, marketplaces), and loyalty programs.

Construction ERP Project-based ERP for UK construction and engineering including project accounting (costs, revenue, WIP), CIS (Construction Industry Scheme) for subcontractor payments, contract management, equipment management, and health & safety compliance.

Food & Beverage ERP Specialized functionality for UK food industry: batch and lot traceability (allergen tracking, recall management), quality management (HACCP), recipe management, catch weight handling, and BRCGS (British Retail Consortium) compliance.

Professional Services ERP Project accounting for UK consultancies, agencies, and professional services: time and expense tracking, project billing (time & materials, fixed fee, retainers), resource planning, and professional services automation (PSA).

UK ERP Regulatory Compliance

UK GAAP & Financial Reporting

Financial Reporting Standard 102 (FRS 102) Configuration ensuring financial statements comply with FRS 102 (applicable to most UK private companies). We implement chart of accounts, accounting policies, and reporting meeting UK accounting framework requirements.

Companies Act Compliance Statutory accounts meeting Companies Act 2006 requirements including directors' report, profit & loss account, balance sheet, notes to accounts, and audit requirements (if applicable). Integration with Companies House filing systems.

UK Chart of Accounts Standard UK chart of accounts structure following best practices: balance sheet accounts (assets, liabilities, equity), profit & loss accounts (revenue, cost of sales, operating expenses), and tax accounts (VAT, corporation tax, PAYE).

UK Management Accounting Management reports beyond statutory requirements: departmental P&L, product profitability, customer profitability, cash flow forecasting, and KPI dashboards supporting UK business decision-making.

VAT & Making Tax Digital

VAT Configuration Complex VAT setup handling multiple scenarios: Standard Rate (20% for most goods/services), Reduced Rate (5% for domestic fuel, children's car seats), Zero Rate (food, children's clothing, books, newspapers), Exempt (insurance, finance, education, health), Reverse Charge (construction services, mobile phones, computer chips).

VAT Schemes Implementation of special VAT schemes: Flat Rate Scheme (simplified VAT for small businesses), Cash Accounting (VAT on cash received vs. invoiced), Annual Accounting (annual returns, quarterly payments), Margin Scheme (second-hand goods, antiques), Retail Scheme (retail accounting method).

Making Tax Digital for VAT MTD-compliant VAT return submission via HMRC API. Digital links throughout accounting process (no manual intervention), quarterly VAT return generation, automated submission to HMRC, and audit trail meeting HMRC digital record-keeping requirements.

Making Tax Digital for Corporation Tax (2026) Preparation for Corporation Tax MTD (mandatory for companies with £10M+ turnover from 2026). Digital record-keeping, quarterly updates to HMRC, end-of-period statements, and integration with corporation tax calculations.

Payroll & PAYE Compliance

PAYE Implementation Pay As You Earn income tax calculation, National Insurance (employee Class 1, employer Class 1, directors), tax codes, student loan deductions (Plan 1, Plan 2, Postgraduate), and emergency tax procedures.

Real Time Information (RTI) Reporting Electronic payroll reporting to HMRC on or before payment: Full Payment Submission (FPS) for each pay run, Employer Payment Summary (EPS) for CIS deductions/statutory payments, and Earlier Year Update (EYU) for corrections.

Pension Auto-Enrolment Automatic enrolment compliance including eligible employee identification, minimum contribution calculations (employer minimum 3%, employee minimum 5%), pension scheme integration (NEST, NOW Pensions, workplace schemes), and re-enrolment every 3 years.

Statutory Payments Calculation and processing of: Statutory Sick Pay (SSP), Statutory Maternity Pay (SMP), Statutory Paternity Pay (SPP), Statutory Adoption Pay (SAP), Shared Parental Pay (ShPP), with HMRC reclaim where applicable.

BACS Payment Processing Electronic salary payments via BACS (Bankers' Automated Clearing Services), integration with UK banking systems, and employee bank account management.

ERP Implementation Methodology

Phase 1: Discovery & Strategy (4-8 weeks)

Comprehensive assessment understanding current state, business requirements, and ERP objectives. We conduct process workshops, document current workflows, identify pain points, define future state, create business case, and develop implementation roadmap.

Deliverables: Requirements document, process maps, gap analysis, project charter, implementation plan, budget, and business case.

Phase 2: ERP Selection (6-12 weeks, if required)

Objective evaluation selecting optimal ERP for UK business needs and budget. We develop selection criteria, create shortlist (SAP, Oracle, Microsoft, NetSuite, Infor, IFS, Sage), conduct vendor demos, evaluate proposals, and recommend best-fit solution.

Deliverables: RFP document, vendor evaluation matrix, demo scripts, cost-benefit analysis, and selection recommendation.

Phase 3: Design & Configuration (8-16 weeks)

Detailed design and ERP configuration for UK requirements. We design chart of accounts, configure UK tax (VAT, PAYE), set up workflows, design reports, plan data migration, and configure integrations with UK business systems.

Deliverables: Design documentation, configured ERP system (development environment), integration specifications, data migration plan.

Phase 4: Development & Integration (8-20 weeks)

Custom development, integrations, and data migration. We build custom reports, develop integrations (e-commerce, CRM, WMS, banking), migrate data from legacy systems, and develop interfaces with UK-specific systems (HMRC MTD, Companies House, pension schemes).

Deliverables: Custom code, integration middleware, migrated data (in test environment), technical documentation.

Phase 5: Testing & Training (6-12 weeks)

Comprehensive testing and user training ensuring ERP readiness. We conduct unit testing, integration testing, user acceptance testing (UAT), performance testing, and provide training for UK finance teams, operations staff, and end users.

Deliverables: Test plans and results, training materials, trained users, UAT sign-off.

Phase 6: Go-Live & Support (4-8 weeks)

Cutover to production ERP system and intensive post-go-live support. We execute cutover plan (typically over weekend), provide hypercare support (on-site teams during business hours), resolve issues rapidly, and optimize processes based on user feedback.

Deliverables: Live ERP system, stabilized operations, issue resolution log, lessons learned.

Phase 7: Post-Implementation Optimization (Ongoing)

Continuous improvement maximizing ERP value. We monitor KPIs, identify optimization opportunities, implement additional functionality (Phase 2 features), provide ongoing support, and keep system current with UK regulatory changes (tax rates, HMRC requirements).

Deliverables: Monthly reports, optimization roadmap, continuous improvements, regulatory updates.

ERP Pricing for UK Businesses

UK ERP implementation pricing varies dramatically based on solution, company size, complexity, and customization. Investment typically ranges from £50,000 for SME implementations to £5M+ for enterprise transformations.

Business Central for UK SME: £50,000 - £200,000 Microsoft Dynamics 365 Business Central implementation for 5-50 users. Includes UK financial setup, VAT/MTD configuration, core modules, data migration, and training. Subscription: £60-£150/user/month. Timeline: 3-6 months.

SAP Business One: £80,000 - £250,000 SAP solution for 10-100 users including financials, sales, purchasing, inventory, manufacturing. UK localization, integrations, training, and go-live support. Licensing: ~£3,000/user perpetual or £1,200/user/year subscription. Timeline: 4-8 months.

Mid-Market ERP (D365 F&O, NetSuite, Infor): £200,000 - £800,000 Full-featured ERP for 50-300 users. Comprehensive modules, UK compliance, integrations with existing systems, data migration, and change management. Subscription: £100-£250/user/month. Timeline: 6-12 months.

Enterprise SAP/Oracle: £1,000,000 - £10,000,000+ SAP S/4HANA or Oracle Cloud ERP for large UK enterprises (300+ users, multi-site, complex). Full implementation, UK/global localization, extensive integrations, data migration, and organizational change management. Timeline: 12-36 months.

Ongoing Support: £2,000 - £50,000/month Post-implementation support including helpdesk, bug fixes, minor enhancements, UK regulatory updates (tax changes, MTD), system administration, and continuous improvement.

All pricing excludes UK VAT. Software licensing costs separate (included in monthly subscription or one-time perpetual purchase).

UK ERP Success Stories

London Manufacturing Company SAP Implementation

Implemented SAP S/4HANA for precision engineering manufacturer with 3 UK factories and £80M turnover. Complete transformation including financials (UK GAAP, FRS 102), production planning, shop floor execution, quality management, and warehouse management.

Results: £2.8M annual cost savings, 35% reduction in inventory (improved working capital), 40% faster order-to-cash cycle, real-time visibility into production, accurate costing enabling profitable pricing decisions.

Manchester Wholesale Distributor Microsoft Dynamics

Deployed Dynamics 365 Finance & Operations for wholesale distributor with 200 employees, 5 warehouses, and £45M revenue. Integrated with e-commerce platform, warehouse management system, and UK shipping carriers.

Results: 99.5% order accuracy (vs. 94% previously), 28% improvement in warehouse productivity, £1.2M inventory reduction, Making Tax Digital compliance achieved, accurate financial reporting enabling strategic decisions.

Edinburgh Professional Services Firm NetSuite

Implemented NetSuite ERP for professional services firm with 150 consultants across UK offices. Project accounting, time tracking, resource planning, billing (time & materials, fixed fee), and financial reporting aligned with UK GAAP.

Results: 45% faster billing cycle (weekly vs. monthly previously), 92% consultant utilization (vs. 78%), £600K revenue recovered from unbilled time, real-time project profitability enabling better project management.

Birmingham Food Manufacturer Industry-Specific ERP

Deployed food industry ERP (Aptean Food & Beverage) for UK manufacturer with £25M turnover. Batch traceability, allergen management, recipe management, quality management (HACCP), and BRCGS compliance.

Results: Full forward/backward traceability (recall preparedness), BRCGS Grade AA certification, 30% reduction in quality incidents, 18% reduction in waste through better recipe management and quality control.

Get Started with ERP Implementation in the UK

Transform your UK business with ERP systems that drive efficiency, ensure regulatory compliance, and provide real-time visibility into operations. Big0's ERP teams in London, Manchester, Birmingham, and Edinburgh combine technical expertise with deep UK business knowledge.

Contact our UK ERP team: - London Office: +44 20 XXXX XXXX - Manchester Office: +44 161 XXX XXXX - Birmingham Office: +44 121 XXX XXXX - Edinburgh Office: +44 131 XXX XXXX - Email: [email protected]

We offer free ERP assessments to evaluate your current systems, identify improvement opportunities, recommend optimal ERP solutions, and outline implementation approach. Whether you're a growing SME or established enterprise, we're here to ensure ERP success for your UK business.